Ghana

About us
Netzence Sustainability Ghana Limited is a pioneering company dedicated to providing innovative solutions that promote sustainability and environmental stewardship in Ghana. Our mission is to empower individuals, businesses, and communities to adopt sustainable practices that drive social and economic growth by achieving Net Zero emissions. We strive to be leaders in the sustainability landscape through effective education, strategic partnerships, and impactful projects. If you are passionate about sustainability and is looking to make a difference, we invite you to join our team.

Job Summary:

We are seeking a detail-oriented and organized Office Administration Officer to support the day-to-day administrative functions of Netzence Sustainability Limited. The ideal candidate will ensure the smooth operation of our office, provide essential administrative support, and facilitate effective communication among team members. The Office Administration Officer will play a vital role in maintaining a professional and efficient work environment.

Requirements

Key Responsibilities:

1. Office Management:

• Manage office operations and procedures to ensure organizational effectiveness and efficiency.
• Maintain an organized filing system for both electronic and hard copy documents.
• Order and manage office supplies and equipment; ensure that the office is well-stocked and organized.

2. Administrative Support:

• Provide administrative support to various departments, including scheduling meetings, managing calendars, and preparing documents.
• Assist with the preparation and distribution of reports, presentations, and other materials as needed.

3. Communication Facilitation:

• Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and coordinating correspondence.
• Facilitate communication between team members and departments to support collaborative efforts.

4. Event Coordination:

• Assist in planning and organizing company events, workshops, and conferences, including logistics and materials preparation.
• Coordinate travel arrangements and accommodations for staff as required.

5. Financial Administration:

• Support basic financial administration tasks, including invoicing, expense tracking, and budget monitoring.
• Assist with processing payroll and maintaining accurate financial records.

6. Human Resources Support:

• Assist with the onboarding process of new employees, including documentation and orientation materials.
• Maintain employee records and assist with HR-related inquiries.

7. Compliance and Policy Adherence:

• Ensure that office activities comply with organizational policies and procedures.
• Assist in the implementation and monitoring of health and safety standards within the office.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 4 years of experience in office administration or a similar administrative role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English; proficiency in local languages is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.
• A proactive and positive attitude, with a strong commitment to teamwork and collaboration.